I consider information held on file servers, NAS, SharePoint and OneDrive in its business context. Classification, access, sharing and archive rules should reflect the information owner’s needs and requirements established with the relevant specialists. Enterprise content intended for AI use also needs a defined scope and access boundaries first.
Scope
- File locations, data ownership and sharing inventory
- Folder, workspace and access structure organisation
- Data classification and sensitive-content assessment
- Technical implementation of retention, archive and deletion requirements
- DLP and sharing-policy requirements assessment
- Migration, consolidation and duplicate-data review
- Relationships between backup, restoration and deletion
- Permission-aware knowledge preparation for enterprise search and AI
Intended outcome
An information model with defined ownership and access, and understandable rules for sharing, retention and use.